Club Constitution Skegness Triathlon Club
Name and colours:
The club will be called Skegness Triathlon Club and was affiliated to the Tri England
governing body in October 2013. The club colours are orange and black.
Aims and objectives:
The aims and objectives of the club will be:
to offer coaching and competitive opportunities in multi sport events comprising of
swimming, cycling and running.
to promote the club within the local community.
to ensure a duty of care to all members of the club.
to provide all its services in a way that is fair to everyone.
to ensure that all present and future members receive fair and equal treatment.
Membership:
Membership of the club shall be open, on application to any adult age 18 and over
interested in recreational or competitive multi sport events, regardless of sex, disability,
ethnicity, race, nationality, sexual orientation, occupation, religion, political or other
beliefs.
Individuals who wish to become members of the club must apply using the membership
form.
The committee shall admit that person to membership unless to do so would be contrary
to the best interests of the sport or the good conduct and interests of the club.
The club membership year shall run from 1st January to 31st December annually.
By becoming a member of the club every member and club officer agrees to abide by the
club's constitution and rules, the rules and regulations of Tri England, England Athletics
and other relevant governing bodies that the club may affiliate to.
Members will be enrolled as either a full member or social member.
Membership Fees:
Membership fees will be set annually and agreed by the management committee and
determined at the Annual General Meeting.
Fees will be paid from the AGM to 31st January.
Officers of the Club:
These will be:
Chairperson
Vice Chairperson
Secretary / Press Officer
Treasurer
Welfare Officer
Head Coach
Officers will be elected annually at the AGM.
All officers will retire each year but will be eligible for re-appointment.
Committee:
The club will be managed through the committee consisting of :
Officers of the club as in above section and in addition 6 committee members
( 12 in total ). Only these members will have the right to vote at meetings.
The committee will be convened by the secretary of the club and held no less than 6
meetings per year.
The quorum required for business to be agreed at a committee meeting will be 7
committee members. Proxy vote included, which should be registered with the secretary
prior to the meeting.
Any committee member that has either a financial or personal interest in an agenda item
must declare this interest at the start of the meeting and not be present for the discussion
and/or vote on that agenda item.
The committee will be responsible for adopting new policy, codes of conduct and rules
that affect the organisation of the club.
The committee will have powers to appoint sub-committees as necessary and appoint
advisers to the committee as necessary to fulfil its business.
The committee will be responsible for disciplinary hearings of members who infringe the
club rules/regulations/constitution. The committee will be responsible for taking any
action of suspension or discipline following such hearings.
Any member of the committee may be dismissed should they fail to attend 3 consecutive
meetings.
Finance:
All club monies will be banked in an account held in the name of the club.
The club treasurer will be responsible for the finances of the club.
The financial year of the club will end on 31st December.
An audited statement of annual accounts will be presented by the treasurer at the AGM.
Any cheques drawn against club funds should hold the signatures of the Chairman and
Treasurer.
Annual General Meetings :
Notice of the AGM will be given by the club secretary. No less than 21 clear days notice
to be given to all members.
The club AGM will be held annually.
The AGM will receive an annual report from the secretary and a statement of audited
accounts.
Nominations for officers of the committee may be sent to the secretary prior to the AGM.
Elections of officers are to take place at the AGM unless co-opted on at a later committee
meeting.
All members have the right to vote at the AGM.
The committee has the right to call Extraordinary General Meetings (EGM) outside the
AGM. Procedures for EGM’s will be the same as for the AGM.
Discipline and Appeals :
All complaints regarding the behaviour of members should be submitted in writing to the
secretary.
The committee will meet to hear complaints within 7 days of a complaint being logged.
The committee has the authority to take appropriate disciplinary action including the
termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who
lodged the complaint and the member against whom the complaint was made within 21
days of the hearing.
There will be the right of appeal to the committee following disciplinary action being
announced. The committee should consider the appeal within 21 days of the secretary
receiving the appeal.
Dissolution :
A resolution to dissolve the club can only be passed at an AGM or EGM through a
majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of
British Triathlon Federation.
Amendments to the constitution :
The constitution will only be amended through agreement by majority vote at an AGM or
EGM.
Races :
When registering for races, if you are racing under a team or corporate name other than
Skegness Triathlon Club, do not select Skegness Triathlon Club, if available, or use the
club’s name.
The expectation of members is if you are entering any race under Skegness Triathlon Club
then you are required to wear Skegness Triathlon colours, not another club’s colours or
representation.
Declaration :
Skegness Triathlon Club hereby adopts and accepts this constitution as a current
operating guide regulating the actions of members.